Sunday service checklist

A simple run-through for using Kyro on a service day. Print it, or keep it open on a phone.

The week before

• [ ] Rota: upload this Sunday's rota so Kyro knows who's on stage and when. → Rota
• [ ] Phones: every leader who wants alerts has turned on notifications and tested with Send in 20s.
• [ ] Accounts: new ushers have an account with Manual Count access. → Users

Before doors open

• [ ] Open Live Cameras. Every camera shows Live.
• [ ] Admins: check System Status on AI Count. All three rows are green.
• [ ] Start a session for each room, named for the service, for example Sunday Morning Service. → Sessions
• [ ] Reserve seats for guests on the Seat Map (Reserve Unit).

During the service

• [ ] Watch for Rooms filling up on Live Cameras. Send ushers to the overflow room before a room is full.
• [ ] Check OUTSIDE QUEUE to see whether the people waiting will fit.
• [ ] Answer AI questions when they pop up. → AI questions
• [ ] Ushers count rooms without cameras on Manual Count: Review & submit → Confirm & save.

After the service

• [ ] End every session. The green dot next to Sessions should stop.
• [ ] Approve the final count on Manual Count.
• [ ] Send the total with Send end-of-service now on Integrations.
• [ ] Look at Arrival & exit times on AI Count. When did most people arrive? Plan next week's door team around it.

Practise in Demo mode

Run through this checklist in Demo mode with a new team member. Everything works the same way, and nothing affects real data.